Do you sneer at the friend that jumps out of bed at 5:30am ready to start her day? Or does your brain start to slump by 4:00 in the afternoon – and you’re useless by 8:00? Or maybe you just do whatever is needed to get your work done regardless of your own energetic needs?
We usually create a to-do list and focus on completing our tasks one by one, usually based on the importance or urgency. Or we might schedule based on the amount of time available – lengthy tasks fit into big blocks of time; short tasks fit into small blocks of time.
But how often do we schedule the tasks on our to-do list based on the energy we have available to complete them? Tasks that require large amounts of concentration can be scheduled during the time of day that you feel most alert. Meetings focused around brainstorming can be scheduled when you have a little lower energy – as the excitement of others in the room will tend to energize you. Tasks that require minimal focus can be scheduled during the time your energy is the lowest.
How can you begin to align your task with your available energy? Follow these three simple steps:
AWARENESS – Track your energy levels for the next week. Set a timer to go off throughout the day and make a note of how you feel at regular intervals. Is your concentration level high? Can you focus easily? Are you feeling sluggish? Try this exercise with an open mind, without assumptions based on the past. Also, make note of how much energy and focus the various tasks on your to-do list need.
WORK – After tracking your energy levels for a week, draw some conclusions. What pockets of time during the day do you feel the most effective? The least effective? I do my best writing in the early morning. Yet, I find mornings are a terrible time for meetings. I’ve figured out that I’m more effective in the morning with solitary, thinking activities than group thinking activities. Once you have an understanding of your preferences, schedule your tasks based on your conclusions.
EVALUATION – At the end of the week evaluate your progress. What’s different now? What else is possible? What changes do you want to continue to make in the future? It’s important to realize that some of your schedule is already set – so it may take a few weeks to move things around to fit your preferences.
Take a look at your existing list and schedule – how can you best rearrange to suit your most productive time of day? The better you align the two, the more success is possible!
It’s your turn! Comment below and tell me how you align your energy level with your task list.
Would it help to get some support to figure this out? With a little coaching, you can easily achieve the perfect balance between your business and personal lives. You can develop a framework and a system that allows you to put first things first -and live a life of purpose.